Enterprise Resource Planning systems- Enabling CFOs to Earn, Rest, and Play

I’m sure most of you must have seen the movie Superman at least once in your life. Remember how Clark Kent manages to do his job well (to save Earth!) and at the same time spends time with his family doing regular household work?

Similarly, we call someone a superman or superwoman in the corporate world who is able to pursue both work and personal interests at the same time. The definition of a balanced life may vary for every individual. For some, it may be leaving work early to eat dinner with the family, while someone else might like to take advantage of the flexible timings to either complete some personal tasks or study for a degree.


Achieving the right balance between Earn, Rest, and Play (ERP of life) as an adult is an achievement in itself.

Maintaining a balance in all the functions of an organization is just as important as maintaining a good work-life balance. Enterprise Resource Planning (ERP) systems are used to maintain the right balance between various functions of an organization like finance, manufacturing, operations, reporting, and human resources which indirectly also allow you to maintain a healthy Earn, Rest, and Play ratio.

A modern Enterprise Resource Planning system aids in bringing all the processes to the table and creating a flowing system which helps in reducing operational costs and business risks. Just like an unbalanced work life can lead to headaches, the lack of balance in an organization can upset the daily operations leading to reduced employee productivity and upset customers.

A CFO trying to maintain a good Earn, Rest, and Play ratio will take the initiative to introduce digitization in the process which would better equip his team in dealing with disparate systems and help meet customer expectations while improving employee performance. It also helps them get better growth-driven insights through data mining.

Many CFO’s spend time carrying out some functions manually, like putting together financial reports from different offices of the organization across the world, which is a time-taking process since every country has its accounting practices and regulations. Enterprise Resource Planning systems enable automation in an organization which helps the CXO’s focus more on the strategic elements of the business or other high-level work that can be utilized for company-wide transformation initiative.

With Big Data, Artificial Intelligence, and Digital Transformation being the future, data will be available in abundance. The right analytical minds and technological support will aid CFOs in maximizing the revenue of the organization.

Implementation of the Enterprise Resource Planning system helps improve the overall functioning of the organization, making them a superhero of the business. It multiplies their productivity, making them successful at their jobs, while providing the right amount of time to focus on other aspects of life like- spending quality time with the family, socializing, and focusing on mental and physical health.


From risk management to capital allocation, Enterprise Resource Planning systems play a pivotal role in helping a CFO fulfill his duties. ERP provides options to mitigate strategic risks, busting data silos and leveraging data across the entire organization which if used effectively will result in satisfied customers, higher profits, and reduced costs.


Business Intelligence: Myths, Misconceptions and Reality

Any business that has a website has heard the term business intelligence thrown around every now and then. It’s a common terminology used in corporate meetings and trainings. Not many business professionals understand the meaning and depth of business intelligence. This has given rise to some interesting and common myths and misconceptions about business intelligence and its uses.

  • Only for enterprises: One of the most common misconceptions there is that small and medium sized businesses usually assume they don’t need business intelligence as they do not have as much data as enterprises. Well, no data is small when it comes to business intelligence. The right business intelligence tools can help you identify patterns and gaps that are normally not visible.To derive valuable insights about the business from the data, you don’t need a high quantity of data. Data should be varied, but consistent in terms of fields and detailed. If these aspects are missing from the data, however high the quantity of data may be, the business intelligence derived out of it will be skewed.


    Data should be varied, but consistent in terms of fields and detailed.

  • BI is difficult and complicated: This misconception has its roots in the fact that business intelligence used to be complicated and difficult. When it was first introduced, implementing and using BI solutions were time consuming and tedious. However, the technology has evolved so much that there are several BI solutions that are agile and simple. Visual analytics have been incorporated into many of the solutions that encourage even non-technical users to analyse the data with minimal training.Modern BI tools also let users customise the way the data is presented. Users can choose to see all the data that’s been tracked, or set up filters to view only specific data at any given point of time. Competent BI tools also offer real time data updates that can be used to get a better insight of business functions.
  • Business intelligence is expensive: Business intelligence tools can be expensive if built in-house. But in most cases, BI tools are bought. You don’t even have to buy a dedicated BI tool. Several ERP solutions come with an in built tool that will help you analyse the data. Even if you want a separate BI solution, it is not very expensive to purchase one. There are several options available – ranging from one time license to cloud-based, pay as you go models. Whatever the cost may be, considering the immense value and the extent of use, BI tools are definitely worth the investment.

While there are many other misconceptions about BI and it’s use, these three seem to be on the top of the list, stopping many businesses from investing in a good business intelligence solution. All it takes to implement business intelligence for your organisation is to have a strong BI strategy. This will help you decide on the tool. The right BI tool will give you more visibility into the business performance. Both structured and unstructured data can be gathered and analysed. It’ll help you see insights from multiple data sources, understand gaps, develop forecasts and action plans.


It’s 2019! Time to automate your business

Business automation will be central in the next phase of the digital transformation, it will be the central nervous system of every successful business. The Current business landscape is shifting at a  rapid pace as the evolution of technology has had a major impact on the day-to-day operations of modern organisations. The use of technology in business processes can drive business efficiency and optimisation.

“The last ten years of the IT industry have been about changing the way people work, and the next few years will be about transforming your business.” Aaron Levie, CEO of Box


The advancements in technology have enabled organisations of all sizes to implement a technology infrastructure to automate certain aspects of their business or enterprise-wide implementation. In the last few years, businesses have moved to business automation. Organisations have developed a tech infrastructure integrating innovative technology in their workflow to handle multiple operations and grow their business.

Organisations are employing less number of employees compared to the past, focussing on automation first.


The world is already in the digital age, we can now manage and keep track of an enterprise’s business operations from smartphones,  the ease of accessibility to technology solutions is constantly evolving. All the data is stored on the cloud which makes this a seamless process. Keeping a track of your organisation’s day to day processes is necessary to ensure efficiency. Maturing digital businesses are focussed on the integration of digital technologies in order to automate their business processes for growth, efficiency and business intelligence.  


Digital strategies drive digital maturity


Many businesses are unable to transform due to the lack of time and resources to grow efficiently, the ability to transform a business digitally requires planning and following a digital strategy that will help the business move from its current state to the desired future state. In the coming time, organisations need to be primed to embrace analytics and the use of business data in their decision making and workflow.

Benefits of implementing technology-driven solutions that drive business automation in organisations:

  • Shorter Planning Cycles: can help shorten planning cycles by providing a robust repository of online information regarding current and future processes and resources. It would not replace the planning or the strategy that will be employed but instead enhance them through the contribution of useful information which would drive business intelligence.
  • Improved Communication: In order to have an efficient enterprise, it is imperative to have strong enterprise-wide communication. Organisations have different structures and communication plans, this is where these systems come in, they can be tailored to meet your organisation’s requirements. Keeping track of operations can be made easy as you can easily communicate with the members of your organisation, get constant updates, access a visual representation of progress and facilitate customer engagement in one platform. Organisations have various divisions and communication between them can become a daunting task and that a software solution can make into a seamless process. This also reduces redundant tasks that may cause delays in operations.
  • Transparency: Using ERP solutions in an organisation enables complete transparency and increases accountability, this ensures continuous process improvement as well. The flow of information is streamlined across all divisions of the organisation, and the accessibility helps in improved decision making and quality control.
  • Improves Decision-Making processes: When business strategy and technology infrastructure are in sync with a central database for the business data. It is easy to access this information to help in planning and decision making. When you can view all aspects of your business at your fingertips, the time saved can be utilised in growing the business. Rich analytics provide several methods to track and measure workflow business performance, this allows you to engage with your employees better and make the right choices based on the business data.
  • Reduced Redundancy: One of the greatest contributions an Enterprise System makes to an organisation is aiding the visualisation of the value that current resources provide, where those value areas overlap, and where performance gaps exist. Significant time is wasted during various stages of the workflow due to this as there are certain tasks and roles that are being repeated, these key issues need to be identified and streamlined using technology. Also, this ensures quality control and assurance in operation. Making your business intelligent is the foundation for moving towards an efficient future state and grow the business.  
  • Cost and Time Efficiency: Enterprise Software Solutions reduce the time it takes to plan, develop, implement, and retire resources within its business and technology operating environment, allows good asset management. Enterprise systems promote enterprise-wide thinking about resource utilisation.  Also, streamlined processes use resources more efficiently which equate to a reduced number of position requirements and savings.
  • Quality Control: Organisations use ERP solutions as tools to drive a quality management culture within the organisation as they offer better business process optimisation, customer-driven quality, business intelligence, reduced data redundancy and increased employee participation. An effective ERP solution will provide operational support while offering strategic management by integrating various aspects of an organisation.
  • Customer Engagement: The ability to interact and engage a customer is something many businesses lack, customer relationship management is essential to keep quality control in the processes and services/products offered. Clients should be able to receive information and provide feedback to the organisation.



Technology is a resource that enables information flow to support the creation and delivery of business products and services, which in turn enables the achievement of strategic goals.


Analysing the current state of an organisation is essential to enable a transition to the desired future state. Enterprise architects analyse the organisation as a whole its people, processes and the existing technology that helps achieve the strategic goals of the organisation. Establishing a technology Infrastructure requires identifying the gaps that exist in an organisation’s business processes, and how the implementation of technology can help bridge that gap. The bridging of this gap is called Strategic Business and Technology Alignment, when the business processes and the technology that drives the operations are in sync with the business strategy it streamlines the operational efficiency of the organisation. Technology is a type of resource that enables information and other resource flows to support the creation and delivery of business products and services, which in turn enables the achievement of strategic goals. Bottom-up planning should be used in strategic planning is where technology is the catalyst for change, this allows more operational efficiency because these resources are in line with the business strategy.

Digital strategies go beyond simply integrating technology into an organisation, they focus on innovation and decision making that aim towards transformation.


Technologies such as Blockchain and Artificial Intelligence are being integrated with software solutions catering to a wide range of industries. These technologies will play a crucial role in business automation as several operations will start adopting business automation. Considering how far technology has come in the past ten years, it is not far fetched to expect things to move forward even faster. These modern technologies can be scaled according to the requirements of the organisations, these do not require new systems to be created instead they can be easily integrated into existing infrastructures. We are living in an era of constant technological change that is only getting speeding up, there will be several opportunities to integrate the new trends when organisations have solid technological foundations. In the coming years, more and more organisations will start to adopt digital strategies to ride the wave of digital transformation.


5 Reasons – Why knowing your Business Data is important!

A business without a set of data is certainly not in a state to grow, any sort of industry insights and trends can only be figured out if there is a constant flow of information into the data systems.


The pace at which the economy is flourishing in this technologically advanced society there is only ever going to be a scarcity of data. To grow your business however, data integrity plays a very significant role. It refers to the actual valuation of any sort of data being collected that can directly be used to either monetise the data, create internal investments or mergers & acquisitions within the industry. [1]

You can have data without information, but you can’t have information without data

– Daniel K. Moran

A business strategy in today’s day and age has to involve an automated system into its operations that can provide a constant load of data. A basic project management tool can help you automate your business, create customer database and even increase the workflow productivity. This can help you transform and grow your business operations wildly.

Multinational businesses rely on Big Data for a variety of sources and the race is getting bigger every year. Truth is, Only information can lead the businesses of today to an innovative edge and the ones who rightly know it go on to produce much bigger & sustainable results.

Here are 5 reasons Why Knowing your business data is Important!

  1. Security: The foremost reason for any business owner to know their organisations data is for the information to be secured. The internal information and the customers database have to be protected at all times. This helps maintain the business value and reputation in the industry.
    Recent events this year have highlighted security breach cases involving some of the Silicon Valley giants. An ERP system can integrate all of the information on a database and keep it secured at the same time, this helps create a regulatory system and trust amongst the customers and organisational members.
  2. Growth: A businesses own information and trends can always act as a guiding agent to predict forthcomings, this can help deviate the future operations into the right direction. Any business is looking to grow and expand at all times, with relevant information at hand one can depict their own shortfalls and create a strategy towards an inventive – growth oriented future. This can be in the form of managing workforce, assets, quality control and the overall business process.
  3. Efficiency: Fast paced workforce is only looking for faster ways to do their work. Admissible insights from the information and stored data can act as performance tracker that can help figure out how to be more productive. This involves insights from real-time communication, time tracking and optimising the overall quality.The organisations are trying to become leaner and faster. Agile growth trends has helped hundreds to become better decision makers and raise their efficiency bars on a daily basis.
  4. Performance: A set of data can analyse the overall performance management of an organisation. Performance reviews can help create a sustainable growth structure in the company. With advanced machine learning and new generational technology like blockchain evolving around the globe the data is getting even bigger. This urgency requires fast adapting organisations who aren’t afraid to grow swiftly using technology. A simple field service management software can help monitor quality of the business. Features like performance management can gather timely performance reviews that can directly be relatable to productivity of the workforce.
  5. Demand: At all times, a business should be aware of what is trending in the market and what’s the estimated demand. Knowing what the market wants roughly always plays out positively. Tools in a simple ERP software such as financial reporting can help minimise expenses and determine which department needs organisations most attention or funds. It can also in the long run help determine patterns in the market and understand customers real problems.

It was only a few decades ago that the practice of gathering information and running analytics to get information was being used for decision making in fortune companies. Evolution has brought us to a point where the ability to work fast and in an agile manner creates a competitive edge amongst worldly organisations.

Engineering Technology Wallpaper

High-performance analytics lets you do things you never thought about before because the data volumes were just way too big. For instance, you can get timely insights to make decisions about fleeting opportunities, get precise answers for hard-to-solve problems and uncover new growth opportunities – all while using IT resources more effectively.

From the white paper Big Data Meets Big Data Analytics

We believe the shift in the service industry is yet to transcend.



Engineering Technology Wallpaper

You’re wrong if you think Technology can’t help you expand.

Its 2018 and the technology that we were witnessing today is astonishingly powerful and becoming efficient by the hour. Perhaps the former reasoning can be observed by looking at different sectors of every industry, it clearly portrays the effort made from centuries to make human life easier and comfortable.

Technology is a multiplier of growth.

“The ability to understand technology and implement its features into one’s business is the ultimate pathway to make daily operations smoother if not easier. Although sailing through smoothly is not realistic, but the struggle of going through such a process becomes the defining moment for that change.

In any sort of occurings, a business big or small has to go through some bumpy rides that help them evolve as better and more manageable organisations in the future. In order to flourish and grow one’s business, the owner or the partners have to indulge in hardships of every nature.

The idea of implementing any kind of technological gadgets or softwares does bring in skepticism, although referring to almost a dozen million businesses over the globe doesn’t give you that option.

In fact Australia has been one of the countries with the fastest penetration rate for Internet usage being nearly 90% in the past year report of 2018.

Technology has probably been the most responsive governance system to grow your business from the beginning of industrialization.

Creating an atmosphere where humans can practically do anything on the touch of a few buttons on a button-less phone is something a business owner from 1990’s probably won’t understand using his Pager.

The reality brings front the rule for any business to prosper in fast paced technologically advanced world. The disruptors of any and every industries are sitting behind a phone screen figuring out the next move for their business.


It definitely showcases the need of the hour and gives a straight message to the traditional business owners to understand the opportunity being given. This fundamentally means recognising what matters to the business in the long run, then syncing those goals with the organizational needs.

A very famous example that played its cards on time and convenience factor was Uber, they are still in the process of disrupting the transportation game but are already valued over 68$ Billion for the long shot.

Imagine, if the tiniest bit of improvement could bring in 5-10% more return to your business every month. All of this without the hassle of maintaining it and with the option of further growing it.

ClientsKey is a brand that’s trying to achieve a paradox of productivity and efficiency for any service based business. In less than half a decade, the product offering has been developed to successfully penetrate into the Cleaning industry. In return this has provided a handful of insights and various approaches that can be used to achieve higher integration rate in the future.

The globe is going digital and so should everyone else, to conclude technological intelligence is here to help human industrialization.

The scope of tech industries have been on a steady rise and so are the companies leveraging their technical work on them.


Technology changes us, But it exposes the unworthy.

Service based businesses around the world and in Australia have been slowly taking the initiative of implementing technology into their daily operations. The speed of penetration for something like an ERP system has been slow, However majority of large scale enterprises have started to test and try such tech savvy options for the future growth of their business.

From the past couple of centuries, technology has helped us form perceptions and make things easier for businesses and their workers, At the verge of this autonomous leap – the media with the help of end consumers have gained a significantly strong leverage over any business.

A single opinion can shape a totally different brand image for your organisation in a span of just a few days.

Earlier this month in an article by By Henrietta Cook in ‘The Age’ mentioned how the Education Minister James Merlino has ordered audits over schools across different states as the news about Cleaning shambles vent viral.
Parents and fellow teachers have been recorded complaining about dirty classrooms and surroundings. There were workers who were getting paid less by the hour, they came out in open complaining about their own organisation and their way of handling operations. This led to further investigation and the contractors in the Victorian Cleaning sector have welcomed this by all ends.

Screen Shot 2018-08-22 at 7.07.32 pm

It portrays the fact there are some ill-practices happening within the Cleaning industry, but a good majority of the players are ready to go under scrutiny. This can be seen as confidence in the quality of work being provided by such companies as well as the skill-set required to be running such operations on a regular basis.

The fact that everyone and anyone can expose any vital aspects and ill treatments by any such organisation or contractor brings a lot of responsibility and management to that particular personnel.

This has made the cleaning space turn into two extreme ends that are completely opposite, the ones that can lead on and improve upon their operations in the long run can and will be willing to succeed. The lateral could be all the dodgy operators who are trying to scam their customers and employees on some end, These are the ones who are reaping benefits cause of the lack of accountability on their end.

A fair share of accountability comes to the employees and also the customers, as the cleaning industry is vastly growing maintaining standards and delivering quality work is the utmost priority of any organisation. Constant communication and providing everyone the tools to integrate and improve upon their overall services is the way to succeed in future.


As the growing economy becomes more smartphone oriented and every stakeholder in the Cleaning business becomes aware of their duties and responsibilities, technology can help guide us to a more comfortable future.

As the tech-revolution continues to evolve organisations from every sector are trying to implement softwares and tools which can help them manage, track, and control various aspects of their business. Automation in sectors like CRM and Accounting are on the rise in a Business to Business environment, However when it comes to Business to Customer (B2C) market the end consumer needs to have some sort of control and so do the people involved in the organisation at different tiers. This will help eradicate the problem of hiding certain factors in such large scale industries, better tracking and management will assure the quality of service being provided and maintaining it over the long run.

Instant Hack to an automated Cleaning Business

The Enterprise Resource Planning (ERP) spectrum has been on a magnificent rise in businesses lately, the overall development of ERP systems around major industries has influenced and increased adoption of such systems in small and mid-size organisations.

As the deployment model is becoming a norm in the service based industry, Clients Key has come up as a brand which reflects upon the real world problems faced by such professionals everyday. The current focus of the team at Clients Key is to provide utmost value to the Cleaning Businesses all over the globe. As Clients Key brings all the major players of the business onto the same platform,

It gives more control and better management to the Operators of the business.


Prakash Somarathne, Co- Founder of Clients Key has been a part of Cleaning Industry since over a decade. Later into his career as he became a part of the management team, he figured out the regular constraints of running a Cleaning business. Unavailability and lack of information, along with tracking and managing multiple sites at a time was impacting the performance and efficiency of the business. His personal urge and the team at Clients Key brought a solution to the table and have been profoundly improving upon their technology over the years.

As Classification of Tier I ERP systems are becoming obsolete, customisation has become the mainstream accepted practice in the industry. The team at Clients Key is totally client centric and believes in serving to the requirements of the end client.

“Every business is after a different set of solutions and understanding such trends and reviews from our existing clients has helped us evolve over the years” -Prakash.S . (1)

Implementing an ERP into a cleaning business would not only provide more control and better management at first. It also gives the opportunity to focus on other aspects of business which can help in client generation and retention. It allows a business owner to schedule their time in a better manner and at the same time be informed about the running operations through laptop or a mobile application.

Being the only product in the market that offers Human Resource management, Client management and Operations management on a single platform, Clients Key is way ahead of its competitors already. In addition to that Clients Key also offers Key Performance Indicator (KPI) metrics which help determine the overview of the current patterns and trends in the business.

At the end of the day a service based business can help another service based business by providing value which helps them scale in the long term.

Clients Key feels confident in their abilities to offer you such service on your Palm.

Clientskey wins 2017 Inclean Innovation Award at ISSA Cleaning & Hygiene Expo.

The Clientskey team proudly accept the 2017 Inclean Innovation Awards for “innovation in delivering improved performance, productivity, safety, and sustainability”.

The Clientskey team would like to thank all those who made it down to the expo this week. We are all grateful for the opportunity to showcase what we believe to be the world’s best cloud based activity monitoring system.


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